Privacy Policy

Privacy Policy

Who we are

We are The Rees Jeffreys Road Fund, a registered charity (number 217771) and our registered address is 7 The Grove, Ickenham, Uxbridge, UB10 8QH.

We were formed in 1950 by William Rees Jeffreys who was a leading authority on roads and who occupied many influential positions in promoting the interests of road users.  His estate provided the endowment which has enabled us to offer financial support for over 65 years to education, research and physical road transport related projects.  We do not carry out any fundraising activities. We are managed by a Trustee body whose role is to consider applications for funds.

We are committed to protecting your personal information and privacy. This Privacy Policy describes exactly how we collect and use your personal information.

We may update this Privacy Policy from time to time so please check back periodically. We will notify you of significant changes by placing a notice on our website.

By contacting us, using our services or visiting our website you’re agreeing to be bound by this Policy.

Your privacy

Everyone has rights about the way in which their personal data in handled. During our activities, we will collect, store and process personal data about applicants, Trustees, suppliers and other third parties. We recognise that the correct and lawful treatment of this data will maintain confidence in the organisation and will provide for successful business operations.

Who is collecting the data?

We are known as the ‘controller’ of the personal data you provide to us. Your personal data, which may be held on paper or on a computer or other media, is subject to certain legal safeguards specified in the Data Protection Act and equivalent EU regulations.

What data is being collected?

We will usually collect basic personal data about you when you interact with us, for example when applying for a grant e.g. your name, postal address, telephone number, email address.  Sometimes we will collect other information about you such as your date of birth and gender; and your bank details if you are in receipt of a grant from us or provide services to us.

We will be very clear with you why we need to collect such information and our reason for collecting such information.

We may also collect information about how our website is used and track which pages users visit. We use this information to monitor and improve our website. Where possible we use anonymous or aggregated data that does not identify individuals.

How will the information be used?

We use the information to process grant or bursary applications from you, to make grant payments or to pay for other services.

What is the legal basis for processing the data?

Under Article 6 of the General Data Protection Regulations (GDPR) our lawful basis for processing and holding personal information is ‘legitimate interest’ as it is necessary for us to use this information to provide you with access to our services.

Will the data be shared with any third parties?

We will never sell your data to any third party nor will we share your details with other entities for marketing purposes.  Neither do we send direct marketing communications ourselves.

We will only share information with other organisations or individuals where we have your permission to do so in accordance with this Privacy Policy or where it is necessary for a legitimate reason connected with the services we offer, or where it is required by law or regulation.

How long will the data be stored for?

We hold your information only as long as necessary for the purposes we use it for.

What are your rights?

A new data protection law, starting in May 2018, gives everyone several very important rights. These are:

  • Transparency over how we use your personal information (right to be informed).
  • Request a copy of the information we hold about you, which will be provided to you within one month (right of access).
  • Update or amend the information we hold about you if it is wrong (right of rectification).
  • Ask us to stop using your information.
  • Ask us to remove your personal information from our records (right to be ‘forgotten’).
  • Object to the processing of your information for marketing purposes (right to object).
  • Obtain and reuse your personal data for your own purposes (right to data portability).
  • Not be subject to a decision when it is based on automated processing (automated decision making and profiling).

Remember, you can change the way you hear from us or withdraw your permission for us to processing your personal data at any time by contacting the Secretary (details below)>

Our commitment to data security

Your security is important to us. To prevent unauthorised access, maintain data accuracy, and ensure the correct use of information, we have appropriate physical, electronic, and managerial procedures in place to safeguard and secure the information we collect.

How you can update your information?

The accuracy of your information is important to us. If you change email address, or any of the other information we hold is inaccurate or out of date, please email us at: brianmurrell@reesjeffreys.org.

How to contact us

If you wish to talk through anything in our privacy policy, find out more about your rights or obtain a copy of the information we hold about you, please contact the Secretary (details at the bottom of this page) who will be happy to help.

Brian Murrell
7 The Grove, Uxbridge, Middlesex UB10 8QH
t: 0560 384 9370
e: brianmurrell@reesjeffreys.org

This document was last updated May 2018

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